Hotel Booking Policy
ABC Club now mandates our team athlete families to stay together in the same hotel when traveling to events. The philosophy is to:
Encourage players and their families to interact with one another outside the regular practice sessions
Build team chemistry
Make it easier to coordinate team meetings and meals
In the 2019-20 season, we are committed to upgrading our hotel booking experience and related communications channels. Therefore, ABC Club has selected Book Your Block as the exclusive hotel booking partner. As part of our relationship Book Your Block will:
Source brand hotels to meet the location, amenity and price-point preferences of the club
Negotiate Special Discounted Hotel Rates on our behalf
Deliver a modern customized booking site for every competition event our teams require accommodations
Provide technology enabling our managers to reserve a team block of rooms for their athlete families and track which families are booking
Obtain flexible cancelation dates for our athlete families
Provide communications channels to help athlete families with any questions they may have on reservations
How to Navigate and Book A Hotel for a Specific Event
Each icon below is a separate club competition event requiring hotel accommodation. Team managers are required to view the listing and click on the competition icons related to their team. Each icon will link to the hotel booking engine for that specific event.
Team managers should set up a Team Block at the hotel via the booking site as per the instructions below. Team managers are also responsible for communicating to athlete families that: ALL athlete families must stay in the team hotel when traveling to club events and reserve only through the hotel link provided by Book Your Block in the team block confirmation email. Athlete families should not call the hotel directly rather the phone numbers listed on the booking site and in their confirmation emails.
How to Set Up a Team Block on the Booking Site
Once at the hotel booking engine the dates of the stay will automatically appear in the prompt box. Select <CHECK RATES>.View the hotel listing and select <VIEW RATES> on the desired hotel property.
For each room type (i.e. 2 Queen Beds) available in that property, a description of the room, the room rate for each night and the number of rooms currently available will be listed.
Click on <HOLD GROUP BLOCK> on the desired room type.
Enter the number of rooms you would like to hold for athlete families on each night, your contact details and the Club and Name and age group. Note the date the group block expires.
Confirm by clicking the “PLACE ROOM ON HOLD” button.
You will receive an automated email from our system confirming the Hold Block information including the team name, room block code, event name, hotel, check-in and check-out dates, room type, the number of rooms on hold, and the date the courtesy hold expires.
There will be a section with accompanying instructions “Next Steps in Reserving A Hotel Room Placed on Hold For You by The Group Manager.” that should be send team members along with the link provided in the email.
The link allows athlete families to reserve directly with a credit card the hotel rooms you placed on Hold. Until the athlete families reserve with a credit card, the rooms are on not officially reserved
ABC CLUB TRAVEL EVENTS