A well thought out workflow
to create a seamless process


How To Hold a Block
of Rooms for A Team

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Team/Group managers will receive from the Tournament Director a booking link to access the Book Your Block hotel group booking engine.

  1. At this website, team/group managers may review a map of hotel locations in relation to the event site. Underneath is a listing of all available hotel properties with details on the hotel address, distance from event site, available room inventory and nightly room rate. The listing may be filtered by a preferred sort criteria such as “star rating”…etc

  2. Determine your preferred hotel and click on “VIEW RATES” and a list of available room types will be displayed. 

  3. Select ”BOOK A ROOM” on the desired room types within that property and you will be directed to a check out page and be requested to provide: contact and credit card information.

  4. Review the terms and conditions, and various policies and then click on “CONFIRM RESERVATION”

  5. You do not have a hotel room until you fully complete the process above.

  6. You will subsequently receive a confirmation email with confirmation of the hotel reservation details with an ARN reference number. 

  7. If you are staying outside the Team/Group Room Block your reservation information should still show up on the Team Manager rooming list report

  8. Room in this category are all

How To Reserve a Hotel Room from a Team Block

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Team/Group managers will send to athlete families via email a booking link with a “Team Room Block Code” and instructions that offer athlete families the opportunity to reserve hotel rooms held in advance by the Team/Manager at guaranteed event rates

  1. At this web page, Athlete Families have the ability to review information on the hotel selected by the team/group managers including: general information, amenities, photos, map, trip advisor reviews and the group rate 

  2. There will be a number of questions with dropdown choices for your responses:

    1. Check in date

    2. # of nights you wish to stay

    3. Number of rooms you wish to reserve

  3. Once you click the “BOOK ROOM” button you will be directed to the room reservation page and be requested to provide: contact and credit card information.

  4. Review the terms and conditions, and various policies and then click on “CONFIRM RESERVATION”

  5. You do not have a hotel room until you complete the process above.

  6. You will subsequently receive a confirmation email with confirmation of the hotel reservation details with an ARN reference number. 

  7. If you do not receive the confirmation please request your team/group manager review his block reservation report

  8. If the team manager is unable to locate your reservation on the report then contact us as the reservation was not completed.

  9. A reminder that the booking link email you received from the team manager specifies the date the rooms placed on Hold by the team/group manager expire. 

  10. You must complete your room reservation before the expiration date or the hold block inventory will  be released.


Reserving a Hotel Room if You are not Part of a Team

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Team/Group managers will receive from the Tournament Director a booking link to access the Book Your Block hotel group booking engine.

  1. The Team Managers if not seeking to hold a block of rooms for the team/group should provide you with the booking link.

  2. At this website, team/group athlete families may review a map of hotel locations in relation to the event site. Underneath is a listing of all available hotel properties with details on the hotel address, distance from event site, available room inventory and nightly room rate. The listing may be filtered by a preferred sort criteria such as “star rating”…etc

  3. By clicking on a hotel families may see more comprehensive listing information on the property such as amenities,  

  4. Team/Group managers should select ”HOLD BLOCK” on their chosen hotel and desired room types within that property

  5. At this web page, Athlete Families have the ability to review information on the hotel selected by the team/group managers including: general information, amenities, photos, map, trip advisor reviews and the group rate 

  6. There will be a number of questions with dropdown choices for your responses:

    1. Check in date

    2. # of nights you wish to stay

    3. Number of rooms you wish to reserve

  7. Once you click the “BOOK ROOM” button you will be directed to the room reservation page and be requested to provide: contact and credit card information.

  8. Review the terms and conditions, and various policies and then click on “CONFIRM RESERVATION”

  9. You do not have a hotel room until you complete the process above.

  10. You will subsequently receive a confirmation email with confirmation of the hotel reservation details with an ARN reference number. 

  11. If you do not receive the confirmation please request your team/group manager review his block reservation report

Reserving Hotel Rooms from Real Time Inventory 

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