Event Management Software: Simplify Sports Event Booking and Hotel Sourcing
Efficient event management software is essential for sports event planners who want to streamline booking and lodging workflows.
With high demand for comprehensive solutions, Book Your Block offers an integrated event booking system designed to meet the unique needs of sports tournaments and large-scale events.
What is Event Management Software?
Event management software helps planners coordinate all aspects of an event—from registrations and scheduling to venue and hotel bookings—through a centralized platform. For sports events, this includes managing team accommodations and ensuring compliance with lodging policies.
Why Choose Sports Event Booking Software?
Sports event booking software goes beyond generic tools by integrating hotel sourcing directly into the event planning process. This integration improves attendee experiences and optimizes hotel room block utilization.
Key Features of Book Your Block’s Event Booking System
Seamless Hotel Sourcing: Secure discounted group rates and block hotel rooms to keep teams together. Learn more about our hotel sourcing process.
Stay-to-Play Compliance: Automate tracking to ensure all teams meet lodging requirements, improving compliance with our Stay-to-Play program.
Real-Time Booking Data: Access instant insights into booking progress, enabling proactive management and boosting lodging revenue.
Automated Communications: Send targeted outreach, booking reminders, and updates to thousands of teams efficiently.
Integration with Registration: Sync with tournament APIs for accurate, real-time attendee data.
Benefits of Using Event Management Software for Sports Events
Centralizes all event and hotel bookings in one easy-to-use platform.
Streamlines coordination between event organizers, teams, and hotels.
Increases hotel rebate revenue by improving booking compliance.
Enhances team experiences by simplifying group lodging logistics.
Provides detailed analytics to demonstrate economic impact to stakeholders.
How Book Your Block Stands Out
Book Your Block’s event management software is purpose-built by industry experts for sports events. Unlike legacy systems, our platform combines hospitality expertise with scalable technology and hands-on support to ensure your event lodging runs smoothly and generates maximum value.
Boost Your Sports Event Planning with Book Your Block
For event planners seeking a powerful event management software that integrates hotel sourcing and streamlines sports event booking, Book Your Block offers a proven, award-winning solution.
Conclusion
Ready to simplify your event lodging and boost hotel bookings?
Request a demo today and discover how Book Your Block’s event booking system can transform your tournament management: Contact Us.
Book Your Block: The Event Housing Solution Provider of the Year Revolutionizing Youth Sports Lodging
The youth sports market is booming, reshaping local economies through weekend tournaments and regional championships that fuel hotel stays, restaurant visits, and generate millions in tourism dollars.
Securing the right event accommodations is crucial. Affordable and sufficient sport event lodging drives attendee commitment and event success.
Yet, amid such growth, hotel room block management often remains stuck in outdated processes—a costly inefficiency impacting hotel rebate revenue, Stay-to-Play compliance, and economic impact grant eligibility.
Book Your Block, recognized as an Event Housing Solution Provider of the Year, is changing the game with a game-changing approach to event housing.
Built by a team of event operators, venue executives, and tech innovators, this industry-leading event lodging platform transforms tournament lodging from a logistical headache into a powerful profit engine.
It delivers robust, intuitive hotel technology to streamline sourcing and booking hotel rooms, simplifying event lodging management.
“We’re not just fixing a problem—we’re reimagining what lodging can do for an event,” says Mark Shearer, CEO and founder of Book Your Block. “When you combine intuitive technology, a hospitality-first approach, and real-time data, hotel bookings begin to generate one of the most powerful and profitable revenue streams for events.”
A Full-Service Event Lodging Platform Built for Event Organizers
Unlike legacy housing services, Book Your Block is purpose-built as a comprehensive event lodging platform.
It manages the entire process from sourcing discounted group hotel rates to building branded booking sites, tracking Stay-to-Play compliance, and providing 24/7 visibility into booking performance.
One of the earliest challenges tackled was keeping teams together. In youth sports, the group experience on and off the field matters most. Book Your Block supports this by enabling group leaders to compare local hotels, secure dedicated room blocks, and share easy booking links. Families can book individually at guaranteed competitive rates, ensuring everyone stays at the same hotel—without endless email chains or lost reservations.
This seamless experience strengthens team unity, simplifies travel coordination, and enhances the tournament atmosphere.
Mark Shearer notes, “If we can help keep teams together, provide timely communications, improve compliance, grow revenue, and simplify life for hotels and organizers, then we’ve done our job.”
Supercharging Event Hotel Conversions and Communications
Where many event housing platforms stop at simple booking links, Book Your Block drives conversion with full data transparency and real-time integration.
Its event lodging platform connects seamlessly to tournament registration APIs, allowing instant access to team registration data that powers targeted outreach.
“Our event housing software gives event operators visibility they never had before,” Shearer explains. “Without seeing your hotel room block conversion rates, you can’t improve them. Our platform delivers that critical insight.”
Once teams register, the system reaches out within 24 hours with tailored lodging options, then stays engaged with reminders, updates, and concierge-level support. Group leaders use a dedicated dashboard to monitor bookings and compliance, while automated communications engage thousands of teams without delay.
Managing Stay-to-Play Compliance with Ease
Book Your Block’s platform automates Stay-to-Play compliance tracking by flagging non-booked teams and notifying organizers instantly, eliminating tedious spreadsheet monitoring.
Real-time dashboards deliver insights into hotel inventory, booking pace, and group behavior, allowing event managers to adjust swiftly and maximize room block utilization.
These analytics are essential not just for compliance but for proving economic impact to hotel partners, convention and visitors bureaus (CVBs), and sports commissions—key to securing ongoing funding and grants.
Human-Centered Event Hospitality
While cutting-edge technology powers the process, personalization remains core. Book Your Block's US-based team blends hospitality expertise with scalable technology to provide support where it counts—from group leaders to hotel general managers.
“At the end of the day, it’s about creating a simple and seamless hotel booking process for everyone involved,” Shearer highlights.
Proven Results with Measurable Impact
A mid-Atlantic venue managing hotel blocks for 32 annual events improved operations after partnering with Book Your Block, securing over 21,000 room nights and generating six-figure hotel rebate revenue. The platform’s data tracking revealed a $32 million economic impact, strengthening grant applications and stakeholder buy-in.
A Northeast tournament operator committed to strict lodging policies boosted hotel rebate revenue by 118% over two years through enhanced compliance tracking and expanded hotel partnerships. This growth increased CVB engagement and unlocked future event funding.
Beyond Youth Sports: Festivals, Conventions & Citywide Events
As the youth sports market expands, Book Your Block is scaling its event lodging platform into broader event categories, such as festivals and conventions, where last-minute registrations and dynamic room block management challenge organizers daily.
Mark Shearer explains, “Our Automated AI solution creates custom booking sites with deeply discounted rates, automates communication at scale, and tracks bookings in real-time—all the way to event day. This ability to demonstrate the economic impact of hotel reservations outside of group blocks is a real industry game changer.”
Looking Forward: Innovation and Growth
Having grown through bootstrapping, Book Your Block is now seeking strategic investment to accelerate expansion into new event markets while refining its technology and deepening its presence in the youth sports arena.
Request a demo: Contact Us
What is a Hotel Room Block?
A hotel room block is a reservation of a specific number of rooms at a hotel for a sports team, their families, and other attendees of a sports event or tournament.
Instead of calling hotels individually to get group rates, event organizers negotiate with hotels to set aside a certain number of rooms at a special rate for their guests. This process is often referred to as a hotel room block explained.
The event organizer then provides guests with a code or link, allowing them to book rooms from the block at the discounted rate.
Benefits of Hotel Blocks for Sports Teams and Weddings
Guaranteed availability Reserving a block of rooms ensures that event attendees have a place to stay, especially when tournaments occur during peak seasons.
Discounted rates Hotels offer lower rates for room blocks, which can save guests money.
Convenience Room blocks simplify transportation and coordination for events, as teams and their families stay in a central location.
Tracking Room blocks allow event organizers to track which guests have booked rooms, which helps with planning and logistics.
Team Togetherness: Hotel room blocks can help keep a team together, which can be essential for team building and pre-game preparation.
Amenities: Hotels can provide amenities specific to sports teams, like access to gyms, pools, meeting spaces, and free breakfast.
How to Set Up a Hotel Block for Events
Negotiation: Event organizers or team managers contact hotels to check availability and how to set up a hotel block for events, including negotiating rates for a block of rooms.
Agreement: The hotel and organizer agree on the number of rooms, the dates, and the rate. A contract is signed, outlining the terms and conditions.
Booking: Guests are given a special code or link to book rooms from the block at the agreed-upon rate. This is a key part of how to book hotel room blocks near event venues without hassle.
Cut-off Date: Hotel room blocks typically have a cut-off date, after which any unbooked rooms are released back into the hotel's general inventory.
Payment: Guests pay the hotel directly for their rooms. Sometimes, the event organizer may be responsible for a percentage of unbooked rooms, depending on the agreement.
Hotel Room Block FAQs – Booking, Rates & Planning
General Questions
Q: What is a hotel room block?
A: A hotel room block is a set of rooms reserved at a special rate for a group, typically for events like weddings, conferences, or family reunions. By booking a block, you ensure your guests have accommodations at a designated hotel. This is a typical example of a hotel room block explained.
Q: Why should I book a hotel room block?
A: Booking a room block offers several advantages:
Guaranteed Availability: Ensures your guests have rooms during busy event periods.
Special Rates: Often provides discounted group rates.
Convenience: Keeps your group together in one location.
Simplified Booking: Streamlines the booking process for your guests.
Q: What events are suitable for booking a hotel room block?
A: Any event where you expect a group of people needing accommodations, including:
Weddings: We help manage hotel blocks for weddings and sports teams with ease
Conferences and corporate events
Family reunions
Sports tournaments: Especially when you need to book hotel room blocks near event venues.
Social gatherings
Booking and Rates
Q: How far in advance should I book a hotel room block?
A: It's recommended to book at least 3-6 months in advance, especially for events during peak seasons or in popular destinations. For larger events, even more lead time might be needed.
Q: How many rooms should I reserve in my block?
A: A general rule is to reserve slightly more rooms than you anticipate needing. You can always adjust the block later, within the hotel's specified deadlines. Consider factors like:
Number of expected out-of-town guests.
Event attendance estimates.
Room sharing preferences.
Q: What is a "courtesy block"?
A: A courtesy block is a reservation of rooms without a financial commitment. You're not responsible for paying for unbooked rooms, but there's usually a cut-off date when unbooked rooms are released.
Q: What is a "contracted block"?
A: A contracted block involves a signed agreement with the hotel, often requiring you to guarantee a certain number of rooms. You may be financially responsible for any unbooked rooms within the contracted number.
Q: What are "attrition rates"?
A: Attrition rates refer to the percentage of unused rooms you're responsible for paying under a contracted block. Hotels use this to protect themselves from revenue loss if your group doesn't fill the reserved rooms.
Q: How are group rates determined?
A: Group rates depend on several factors:
Hotel location and star rating.
Time of year and day of the week.
Number of rooms reserved.
Negotiation and hotel policies.
Using a group hotel booking platform like Book Your Block can help ensure you receive competitive rates and simplified coordination.
Managing Your Block
Q: Can I make changes to my room block after it's booked?
A: Changes are usually possible, but they depend on the hotel's policies and availability. Contact your "Book Your Block" representative for help on how to set up a hotel block for events or to make adjustments.
Q: What happens if my guests cancel their reservations?
A: Cancellation policies vary by hotel. "Book Your Block" will help you understand these policies and any potential fees.
Q: What is a cut-off date for booking?
A: The cut-off date is the deadline for your guests to book rooms at the group rate. After this date, unbooked rooms may be released, and the group rate may no longer apply.
Fastest Growing Sports in the U.S. (2025) – Trends & Insights for Event Planners
What’s Driving the Youth Sports Market Growth in 2025?
The sports landscape in America is evolving rapidly, with new and traditional activities gaining unprecedented traction. offering insights for sports event organizers and trends to watch in 2025. These sports trends for event planners are reshaping how youth tournaments, recreational leagues, and fan-driven events are organized across the country.
According to the Sports & Fitness Industry Association (SFIA), the fastest-growing sports in the U.S. reflect shifting cultural trends, technological advancements, and a renewed focus on outdoor and social activities.
Here’s a breakdown of the top contenders reshaping the nation’s athletic scene:
1. Pickleball: The Undisputed Champion
Pickleball dominates as America’s fastest-growing sport, with participation skyrocketing 171.1% between 2018 and 2022, highlighting significant youth sports market growth and participation across all age groups.
Its rise is attributed to accessibility, social appeal, and adaptability across age groups. The sport’s simplicity—played on a badminton-sized court with paddles and a plastic ball—makes it ideal for beginners, while its competitive depth attracts former tennis and racquetball players. Post-pandemic, its popularity surged, with 19.8 million players in 2024 and a 311% growth over three years. This explosive participation reflects broader youth sports market growth and an increasing demand for multi-use recreational spaces.
However, infrastructure challenges persist, requiring an estimated $855 million in court construction over the next decade.
2. Winter Sports: Alpine Touring and Fat Biking
Cold-weather activities are heating up, with alpine touring (115% growth) and winter fat biking (69.4% growth) ranking second and third.
These sports cater to outdoor enthusiasts seeking adventure in snowy terrains. Alpine touring combines hiking and skiing, appealing to those who crave backcountry exploration, while fat biking’s oversized tires enable year-round cycling on snow. These sports are also examples of youth sports gaining popularity near colder regions, creating new planning opportunities for seasonal events.
3. Skateboarding’s Resurgence
Skateboarding isn’t just for teens anymore.
With a 38.8% increase in participation, it’s reclaiming its cultural relevance. The sport’s inclusion in the Olympics and its association with urban creativity have broadened its appeal, attracting riders of all ages and backgrounds. For planners and city organizers, these shifts offer valuable insights for sports event organizers looking to engage younger audiences through community parks and open-street programs.
4. Trail Running and Tennis: Nature and Tradition
Trail running (32.4% growth) and tennis (32.3% growth) round out the top five.
Trail running’s connection to nature and physical challenge resonates with fitness enthusiasts, while tennis benefits from its social and accessible nature, drawing both casual players and competitive athletes.Both sports illustrate how sports trends for event planners are evolving to prioritize outdoor accessibility and multi-generational appeal.
5. Emerging Contenders: Off-Course Golf and Snowboard Touring
Off-course golf (67.5% growth) and snowboard touring (59.1% growth) highlight niche trends.
Off-course golf’s rise reflects a shift toward non-traditional venues, while snowboard touring merges downhill thrills with backcountry exploration. As youth sports gain popularity and expand beyond mainstream activities, niche formats like these are increasingly being integrated into recreational programming.
Why These Trends Matter for Event Planners and Organizers
Accessibility: Pickleball, skateboarding, and trail running require minimal equipment, lowering barriers to entry.
Social Connection: Pickleball’s community-driven culture and tennis’s club-based structure foster camaraderie.
Outdoor Focus: Winter sports, trail running, and fat biking align with a growing preference for nature-based activities.
Cultural Revival: Skateboarding’s Olympic inclusion and retro appeal have reignited interest.
The Future of Sports in America
While pickleball’s dominance shows no signs of slowing, the rise of diverse sports underscores a broader trend: Americans are seeking activities that blend physical challenge, social engagement, and environmental connection.
As infrastructure expands and participation grows, these sports are poised to redefine the nation’s athletic identity.
Whether on snow-capped trails, urban skateparks, or community courts, the next chapter of American sports is being written by those embracing innovation and offering fresh opportunities for sports event organizers and planners alike.
The Best US Cities to Host Your Next Major Youth Sporting Event
The U.S. hosts a vibrant youth sports scene, with cities competing to attract major tournaments through world-class facilities, airport accessibility, and robust hotel inventory.
Below, we highlight top destinations based on these critical factors, leveraging insights from recent rankings and infrastructure developments:
Orlando, Florida: The Youth Sports Powerhouse
Orlando dominates as the 2024 Best Sports Business City for hosting events.
Its ESPN Wide World of Sports Complex at Walt Disney World Resort is a crown jewel, offering 35+ sports venues, including baseball fields, soccer pitches, and basketball courts. The city’s Orlando International Airport provides direct flights globally, while its hotel inventory—featuring Disney resorts, budget options, and convention hotels—accommodates teams and families seamlessly.
The Greater Orlando Sports Commission actively attracts NCAA competitions and youth tournaments, cementing its status as a premier destination.
Round Rock, Texas: The “Sports Capital of Texas”
Round Rock’s Round Rock Sports Center and Multipurpose Complex boast six basketball courts, 12 volleyball courts, and 47,000+ sq. ft. of open space, hosting events like the Collegiate Table Tennis Championship.
Proximity to Austin-Bergstrom International Airport (20 miles away) ensures easy access, while the city’s mix of budget hotels and family-friendly resorts caters to traveling teams. Its reputation as a “Youth Sports Capital” is bolstered by year-round tournaments and partnerships with local organizations.
Lake Charles, Louisiana: A Multi-Sport Hub
Dubbed the “Youth Sports Capital of Louisiana”, Lake Charles hosts nearly 100 annual events across 60+ baseball fields, 50 basketball courts, and 45 soccer fields.
The Southwest Louisiana Convention Center and Lake Charles Civic Center provide versatile indoor/outdoor spaces. While smaller than Orlando, its hotel inventory includes casino resorts and budget chains, and Lake Charles Regional Airport offers regional connectivity.
The city’s affordability and diverse facilities make it ideal for regional tournaments.
Gatlinburg, Tennessee: Mountain-Ready Infrastructure
Gatlinburg’s Rocky Top Sports World stands out with 86,000 sq. ft. of indoor space, featuring six basketball courts, 12 volleyball courts, and spectator-friendly amenities.
The Gatlinburg Trolley System links the venue to downtown hotels, while McGhee Tyson Airport (45 miles away) provides regional access. The city’s mix of mountain lodges and budget hotels suits families, and its proximity to Great Smoky Mountains National Park adds recreational appeal for off-day activities.
Hoover, Alabama: Southern Hospitality Meets Sports
The Hoover Met Complex offers archery, soccer, and volleyball facilities, alongside a 5,000-seat stadium for football and lacrosse.
Birmingham-Shuttlesworth International Airport (15 miles away) ensures accessibility, while the city’s hotel inventory includes convention-friendly options like the Hyatt Regency. Hoover’s blend of tax-friendly policies and state-of-the-art venues positions it as a rising star for multi-sport tournaments.
Key Factors for Success
Facilities: Orlando’s ESPN Complex and Round Rock’s Sports Center exemplify multi-sport versatility, critical for hosting diverse tournaments.
Airport Access: Cities like Orlando and Austin (serving Round Rock) provide direct flights, reducing logistical hurdles for teams.
Hotel Inventory: Orlando’s Disney resorts and Gatlinburg’s mountain lodges highlight the need for family-friendly accommodations at varied price points.
Community Support: Lake Charles’ annual event volume and Hoover’s tax incentives underscore the importance of local partnerships in sustaining youth sports ecosystems.
Emerging Contenders
Foley, Alabama: The Foley Events Center (90,000 sq. ft.) near Gulf Coast beaches combines indoor sports with tourism appeal.
Morristown, Tennessee: Morristown Landing offers artistic swimming and cycling facilities, catering to niche sports.
Conclusion
Orlando leads with unmatched infrastructure and accessibility, while Round Rock, Lake Charles, and Gatlinburg offer specialized venues and regional appeal.
Cities prioritizing airport connectivity, versatile facilities, and hotel diversity will dominate youth sports hosting. As demand grows, investing in multi-sport complexes and community partnerships will ensure long-term success for these destinations.
The Best States to Host Your Next Sporting Event
The United States hosts some of the world’s most iconic sporting events, with states competing to attract major tournaments, leagues, and championships.
Key factors in determining the best states for sports event hosting include tax incentives, world-class facilities, and economic infrastructure. Below, we break down the top US states for youth tournaments based on these criteria, leveraging insights from recent events and tax policies.
California: The Gold Standard for Mega-Events
California’s reputation as a sports-friendly location for organizers is unmatched, with upcoming events like the 2026 FIFA World Cup, Super Bowl LX/LXI, and LA28 Olympics cementing its status.
The state’s infrastructure—ranging from Levi’s Stadium (Santa Clara) to SoFi Stadium (Inglewood)—supports large-scale productions. However, California’s tax landscape is complex. While it imposes sales tax on admissions, its ability to attract events is bolstered by its global appeal and economic impact projections (e.g., $500M for Super Bowl LX). Cities like Sacramento are also leveraging niche events like the X Games, drawing 35,000 daily attendees and ranking California among the best places to travel for sports competitions.
Florida: Tax-Friendly and Event-Ready
Florida’s no state income tax makes it a magnet for athletes and teams, reducing financial burdens on participants.
Additionally, Florida imposes sales tax on event admissions but offers exemptions for major organizations like the NFL, NBA, and MLB. Cities like Orlando rank among the top US cities for youth tournaments due to their hosting prowess, including the 2025 Pro Bowl and frequent NBA All-Star Games. The state’s year-round climate and venues like Hard Rock Stadium (Miami) further enhance its appeal, making Florida a clear answer to where to plan tournaments in the US.
Texas: A Mix of Sales Tax and Super Venues
Texas taxes admissions to sporting events but balances this with state-of-the-art facilities like AT&T Stadium (Dallas) and NRG Stadium (Houston).
Arlington, Texas, is a top-ranked sports-friendly location for organizers of sports business cities, hosting events such as the College Football Playoff National Championship. While Texas lacks income tax, its sales tax on tickets (e.g., 8.25% in Dallas) could deter smaller events. However, its robust infrastructure and economic clout make it one of the best states for sports event hosting.
Georgia: Strategic Tax Exemptions
Georgia offers tax exemptions for non-recurring events generating over $50 million in local revenue, a policy that attracted the 2026 FIFA World Cup and Super Bowl LIII.
Atlanta’s Mercedes-Benz Stadium and its connectivity to Hartsfield-Jackson Airport make it a logistical hub. The state’s blend of tax incentives and modern venues positions it as a rising star in event hosting. Georgia is rising fast as one of the top US states for youth tournaments.
Nevada: No Income Tax and Las Vegas’ Appeal
Nevada’s no state income tax and exemption for admissions to events hosted by in-state organizations create a favorable environment.
Las Vegas, a perennial top sports business city, leverages its entertainment ecosystem to host events like the NFL Draft and UFC fights. The city’s ability to combine sports with tourism (e.g., Allegiant Stadium) drives economic activity, though its reliance on tourism may pose risks during downturns.
Indiana: Tax Breaks for Sports Organizations
Indiana broadly exempts purchases and sales by major sports organizations, reducing operational costs.
Indianapolis, home to the Indianapolis Motor Speedway and Lucas Oil Stadium, is a top-ranked sports business city, hosting events like the NFL Combine and NCAA Men’s Basketball Tournament. The state’s centralized location and tax-friendly policies make it a cost-effective choice for multi-day events.
Ohio: Local Tax Nuances
Ohio has no statewide sales tax on admissions, but cities like Columbus and Cleveland impose local taxes.
However, exemptions exist for events benefiting educational institutions (excluding NCAA events). While not a top-tier destination, Ohio’s affordability and venues like Progressive Field (Cleveland) make it a practical option for those wondering where to plan tournaments in the US.
Key Considerations Beyond Tax Incentives
Facilities: States with modern stadiums (e.g., California’s SoFi Stadium, Texas’ AT&T Stadium) attract high-profile events.
Logistics: Proximity to airports, hotels, and transportation hubs (e.g., Atlanta, Las Vegas) enhances hosting viability.
Cultural Appeal: California’s diversity and Florida’s tourism draw global audiences, amplifying event visibility and reinforcing their status as the best places to travel for sports competitions.
Conclusion
The best states for hosting sporting events balance tax policies, infrastructure, and economic impact.
California leads in mega-events, while Florida and Nevada offer tax advantages. Georgia and Indiana provide strategic exemptions, and Texas combines sales tax with world-class venues. As states compete for events, those prioritizing athlete-friendly tax laws, modern facilities, and streamlined logistics will dominate the sports event hosting landscape.
5 Biggest Trends Shaping Sport's Economic Impact for 2025
The sports industry is poised for significant economic growth and transformation in 2025. These five trends are redefining the economic impact of sports events and how organizers, cities, and communities assess value and return on investment.
1. Surge in Sports Market Value
The global sports market is experiencing remarkable growth, projected to reach $507.69 billion in 2025, up from $477.8 billion in 2024. This represents a compound annual growth rate (CAGR) of 6.3%. The expansion is driven by factors such as strong economic growth in emerging markets, rapid urbanization, and high spending on sponsorships.
This macro trend has a direct influence on the economic impact of sports events, fueling more investment, tourism, and commercial activity across both professional and youth levels.
2. Increased Investment in Sports Infrastructure
More than 300 sports stadiums worldwide are undergoing renovations or new construction in 2025, nearly half of which are in North America and Europe. These infrastructure investments are not just improving fan experiences—they're generating measurable sports events economic benefits for local communities, including increased tourism, job creation, and local spending.
This is especially relevant for cities aiming to host regional tournaments or national championships, where financial trends for event planners are being shaped by long-term infrastructure returns.
3. Rise of Women's Sports as an Economic Powerhouse
Women's sports are experiencing unprecedented growth, with revenue projections surpassing $1 billion globally in 2024. This trend is expected to accelerate in 2025, driven by increasing media visibility, sponsorship investments, and grassroots participation. The economic impact of women's sports is becoming a significant factor in overall sports industry growth.
The ripple effects contribute directly to the economic impact of sports events, offering new opportunities for organizers, brands, and venues to tap into a rapidly growing segment. Planners and hosts are also seeing improved youth sports ROI for organizers by investing in female divisions and inclusive event formats.
4. Diversification of Revenue Streams
In 2025, sports organizations are innovating their revenue strategies—blending traditional ticket sales with digital media, fan commerce, and non-traditional sponsorships. These shifts align closely with emerging financial trends for event planners who must now evaluate not only onsite revenue but also virtual and merchandise-based income streams.
By offering new engagement models, event organizers can better measure total economic value and long-term fan conversion.
5. Advanced Economic Impact Reporting Tools
With the sports event ecosystem growing in complexity, accurate measurement is more important than ever. Tools like those from Sport Tourism Canada are helping organizers and municipalities forecast the economic impact of sports events with greater precision.
These technologies also assist in understanding how youth sports affect local hotels, helping planners quantify overnight stays, hotel tax revenue, and peak travel trends. This data empowers hosts to justify funding and venue development while supporting transparent, measurable impact assessments.
Conclusion
2025 is shaping up to be a transformative year for sports event planning and economic strategy. From increased infrastructure investments and women’s sports momentum to predictive tools and diversified income models, the economic impact of sports events is more dynamic and more measurable than ever before.
Whether you’re a city official, tournament director, or travel planner, these trends offer essential insights into maximizing the sports events’ economic benefits to local communities, tracking youth sports ROI for organizers, and adapting to emerging financial trends for event planners.
5 Biggest Trends in Youth Sports for 2025
The youth sports industry is undergoing significant changes, with 2025 poised to be a pivotal year that will redefine how young athletes engage with their favorite sports.
This evolution is driven by a variety of factors, including advancements in technology in sports event management, a growing focus on mental well-being, and increased efforts toward inclusivity.
As we look ahead, several key trends are emerging that will shape the experiences of young athletes and influence the broader community involved in youth sports. These insights are especially valuable for those seeking insights for youth sports in the year ahead.
1. Rise of AI-Powered Training and Analytics
Artificial Intelligence is revolutionizing youth sports training and performance analysis.
In 2025, we're seeing AI tools that offer personalized training programs, real-time skill assessments, and performance analytics previously available only to professional athletes. These technologies are helping young athletes optimize their training, track progress, and even prevent injuries through advanced biometric monitoring. This also represents a major shift in technology in sports event management, transforming how teams and coaches plan and train.
2. Volleyball's Explosive Growth
Volleyball is experiencing unprecedented popularity in 2025. i9 Sports recorded a 33% increase in volleyball registrations compared to 2023, with almost 13,000 additional children participating. The sport has gained significant visibility through media coverage and major investments, such as League One Volleyball (LOVB) securing $100 million in funding. It's particularly appealing to pre-teens and teens looking to start sports later in childhood.
3. Emphasis on Diverse and Emerging Sports
Traditional sports are making room for new contenders.
Flag football, supported by organizations like the NFL, is gaining traction as a safer alternative to tackle football. Pickleball has seen a dramatic rise, with over 1 million under-18 players joining the sport from 2022 to 2023. These emerging sports are reshaping the youth sports landscape, offering new opportunities for engagement and competition.
4. Focus on Girls' Sports Participation
The "Caitlin Clark Effect" is in full swing in 2025, inspiring a surge in girls' sports participation.
The gap between boys' and girls' participation rates has narrowed significantly, with girls' involvement in sports increasing while boys' participation has seen a decline. This trend is driving more investment and attention to girls’ sports programs across various sports and activities, something planners should track when analyzing 2025 youth sports trends.
5. Technology-Driven Sports Management
Youth sports organizations are leveraging technology to streamline operations.
AI-powered tools are revolutionizing scheduling, registration, and communication processes. Platforms like TeamLinkt's AI assistant are making youth sports management more efficient, allowing organizations to focus more on athlete development and less on administrative tasks. These developments are central to technology in sports event management, and they’re reshaping how organizers build scalable tournament operations.
Final Thoughts for Youth Sports Organizers
These five trends illustrate how much the youth sports space is evolving in 2025. From AI to gender equity and emerging sports, the landscape is ripe with opportunity. These organizer insights for youth sports will help shape better planning, execution, and destination selection in the year ahead.
5 Biggest Sports Tourism Trends for Planners in 2025
The sports tourism landscape is set for remarkable growth and transformation in 2025.
Here are the five biggest trends driving the industry:
1. Surge in Sports Tourism Market
The global sports tourism market is experiencing explosive growth, projected to reach USD 1.8 trillion by 2030. The market is estimated to grow at a remarkable CAGR of 12.9%, with increasing sporting events and technological innovations driving this expansion.
These insights align with evolving event lodging trends in 2025, as more destinations prepare for an influx of tournament travel.
2. Rise of Youth and Amateur Sports Travel
Hilton reports a significant surge in sports travel, particularly in youth and amateur sports segments.
From 2019 to 2024, Hilton's Sport Sales revenue tripled, with 80% driven by youth and amateur sports. This trend reflects demand for affordable sports tourism destinations that cater to families, school leagues, and regional competitions.
3. Athletic Adventures and Experiential Travel
Hospitality company Accor predicts "athletic adventures" as a major trend, with 18% of travelers planning sports-related trips.
Enthusiasts are increasingly combining recreational sports with travel, participating in marathons, triathlons, and other competitive events worldwide. These are among the best places to travel for sports events 2025, merging tourism and personal challenge.
4. Technology-Driven Sports Tourism
The sports tourism market is being transformed by technological advancements.
AI integration, virtual reality, and digital transformation are becoming key drivers. Innovations include AI-powered wearable devices, AR and VR experiences, and enhanced tracking technologies for athletes and fans.
New immersive sports bars like COSM have combined the excitement of live sports with state-of-the-art tech to become one of the leading innovations in sports tech in the last decade. For planners and travel managers, tournament travel management tools are also evolving, streamlining hotel bookings, event check-ins, and attendee experiences.
5. Sustainable and Eco-Friendly Sports Tourism
Sustainability is taking center stage in 2025, with travelers prioritizing eco-friendly stadiums, carbon-neutral events, and green travel options. Sports tourism is increasingly focusing on environmental consciousness, with travelers seeking sustainable experiences and supporting local communities.
These sports tourism trends for planners are also pushing venues and vendors to adopt more responsible practices.
Final Thoughts on Sports Tourism in 2025
These trends highlight the dynamic and evolving nature of sports tourism in 2025, offering exciting opportunities for travelers, sports enthusiasts, and industry professionals alike. From event lodging insights for 2025 to tech innovations and sustainability, planners will need to adapt fast.
Exciting Team Announcement!
We are thrilled to announce that Stephanie LaStella is joining our team as our new Senior Operations Manager!
Stephanie brings with her a wealth of knowledge and experience from her impressive tenure in the hospitality industry, most recently serving as the Director of Sales at Hampton Inn Farmingville. In this role, she was responsible for overseeing administrative communication with corporate clients, fostering loyalty, and building long-lasting professional relationships. Her ability to generate new business, manage group accounts, and strategically network within the local community has driven significant growth for her team and organization.
Before her role at Hampton Inn, Stephanie held a variety of positions that have shaped her exceptional skill set. As Sales Manager at Holiday Inn Express Hauppauge, she consistently drove revenue growth by prospecting new corporate and social group business, while also representing the hotel at local trade shows and managing numerous high-value corporate accounts.
As part of Book Your Block's expansion, Stephanie will first manage the Long Island market before helping with transitions into other national markets. Her key tasks include building client relationships, growing the company's presence in Long Island hotels, and engaging with event operators to highlight Book Your Block's technology and services.
Here’s what Stephanie had to say about joining our team:
“With 12 years in the hotel industry, I’ve had the opportunity to work with many companies, but Book Your Block has always stood out. I’m excited to bring my hospitality expertise to a company that values strong, lasting client relationships, and I look forward to contributing to its continued growth.”
What sets Stephanie apart is not only her expertise in sales and operations, but also her genuine passion for creating exceptional experiences for guests and customers alike. She is a results-oriented leader who is highly dedicated to operational excellence, and we are confident that her talents will be a major asset to our team as we continue to grow and innovate.
And from our CEO, Mark Shearer:
"We’re thrilled to welcome Stephanie to the Book Your Block family. Her passion and expertise align perfectly with our mission to deliver exceptional service and innovative solutions for our clients. We’re confident she will make an immediate impact as we continue to grow and redefine excellence in the hospitality and events industry."
Please join us in welcoming Stephanie to the team! We are incredibly excited to have her onboard and look forward to seeing her make an even greater impact in her new role.
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Kicking Off Innovation: Mark Shearer's Journey from Professional Soccer to Transforming Event Accommodations
Mark Shearer is a trailblazer in the booming event housing industry.
He sits at the intersection of sports and technology, passionately revolutionizing an $11B industry.
As the former Facilities Executive Director of Golden Goal Sports Park, he demonstrated exceptional strategic leadership by transforming an underperforming facility into a premier sports destination that attracted over 50,000 visitors annually and generated significant economic impact.
With a Bachelor of Computer Science from Fairleigh Dickinson University, where he graduated cum laude as a student-athlete on a full soccer scholarship, Mark's unique background blends academic prowess with extensive sports management expertise.
In this piece, we speak with Mark to learn about his origins and where he’s planning on taking Book Your Block.
Professional Soccer and Early Tech Roots
"I earned my Computer Science degree on a soccer scholarship, starting my tech journey as a Junior Computer Analyst while still playing," Mark reflects on his early career.
A former professional soccer player, Mark proudly represented both England and the USA in international matches. His coaching journey has been equally impressive, guiding players with experience from the FIFA World Cup, US National Team, and UEFA Champions League to domestic championship triumphs.
Inspiration Behind Book Your Block
The genesis of Book Your Block emerged from Mark's rich soccer experiences.
"The inspiration came from the amazing experiences I had while traveling with my soccer teams," he explains. "Lodging together was more than just rest stops; it was about creating connections."
One particularly memorable trip to Italy with the New Jersey Eagles stands out, where they faced the Italian B National Team. "What truly made it special was our time off the field; sharing delicious meals, exploring the city, and having a great time as a team."
From Sports Venues to Technological Innovation
During his time as a Facilities Executive Director, Mark earned recognition in the Southeast for his strategic acumen in revitalizing underperforming sports venues.
During his tenure at Golden Goal, he achieved a remarkable 98% customer satisfaction rating, established partnerships with local government and businesses, and attracted international and domestic professional teams, colleges, and youth clubs.
By analyzing workflows and implementing effective solutions, he consistently drove revenue growth by an astonishing 1500%, transforming struggling venues into thriving hubs of activity.
His work founding T4 Soccer, a sports technology company, further solidified his approach.
"We developed a standardized testing protocol to assess soccer-specific athleticism," Mark recalls. "With over 15,000 athletes assessed and $1.2 million raised, I learned that if you create something of real value, support naturally follows."
Book Your Block: A Transformative Vision
"Book Your Block kicked off with a simple mission: To make lodging fun and hassle-free," Mark explains.
The platform has since evolved into an award-winning solution that streamlines booking processes and offers valuable insights and reports for event organizers.
Future and Philosophy
Looking ahead, Mark is excited about the company's potential.
"We're exploring advanced data analytics, personalized user experiences, and seamless integrations with event management systems," he shares. "Our ultimate goal is to become the go-to solution for event lodging; not just in sports, but across various industries."
His leadership philosophy is rooted in passion and creativity.
"We listen to our customers, always looking for ways to enhance their experience," Mark emphasizes. "We cultivate a culture where everyone feels part of something special."
As Mark continues to push boundaries and reimagine event accommodations, his journey remains a powerful testament to the transformative potential of combining sports, technology, and a genuine commitment to creating meaningful connections.
Ready to Expand Your Event? Let’s Secure A Grant
In the competitive world of grant applications, standing out is essential.
There is money to be had, and Book Your Block’s technology will help ensure that your events and facilities win lucrative CVB and DMO grants.
How?
At Book Your Block, we offer innovative analysis reports that track registrations, hotel group blocks, and reservations. These reports also provide high-level insights and actionable guidance to maximize your funding chances.
Our team has successfully assisted numerous rights holders and event organizers in securing funding to enhance venues, tournaments, and local areas.
We can’t wait to help you get that grant money.
Book Your Block's Analysis Reports Adds to Grant Proposals
Our analysis reports are the secret ingredient to your success.
They provide key data on registrations and bookings, comparing projections with actual figures, while also tracking economic impact data. This helps demonstrate your solid Return on Investment (ROI), making you the smart choice for Sports Commissions, CVBs and DMOs.
How Can CVBs and Sports Commissions Use the Data from These Reports?
Once event operators approve, we deliver detailed economic impact reports, centralizing data collection and enhancing your funding requests.
CVBs and Sports Commissions can leverage this data to attract municipalities, sponsors, and funders, essential for growing youth sports tournaments.
Our technology also streamlines booking data collection, saving time and improving accuracy.
Watch this video to learn about the types of grants available for your events.
Book Your Block Ensures a Strong Grant Application
We provide data-driven insights that showcase community engagement and the tangible benefits of your project.
With our compelling narrative and comprehensive reports, your application will shine. We guide you through every stage, maximizing your chances of success.
Ready to elevate your grant application? Book a demo with Book Your Block today and discover how our innovative solutions can make a difference.
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Why Planners Should Use Stay-to-Play: Benefits for Hosts, Families, and Teams
Myth Busted: You’re Forced to Book One Hotel
Does Stay-to-Play mean you’re stuck with just one hotel? Not at all! These policies offer a selection of vetted hotels, giving you plenty of choices to suit your family’s needs.
Each hotel is chosen for its quality and safety, and booking through these hotels often includes perks like complimentary breakfasts and free Wi-Fi, making your experience even better. This is a key stay-to-play benefit for team parents, offering the flexibility to choose lodging that fits their budget, preferences, and proximity to the venue. So go ahead and enjoy the variety!
Myth Busted: You Can’t Be Exempt From The Policy
While Stay-To-Play offers fantastic benefits, we totally understand that exemptions can be necessary. Whether you live nearby or have another personal circumstance, we’re here to help!
With Book Your Block, requesting an exemption is super easy! In just minutes, you can submit your request online. It goes directly to the tournament director, and you’ll receive email updates on its progress.
This hassle-free approach keeps things simple, so you can enjoy all the Stay-to-Play perks without any worries.
Click Here to learn more about our exemptions form!
Myth Busted: It’s More Expensive for Families
Think Stay-to-Play will break the bank for families? In reality, with guaranteed room block utilization, major hotel chains team up with Stay-to-Play programs to offer exclusive group rates that are always lower than the public rates—plus, you still can still earn points from these reservations!
This is one of the clearest examples of why stay to play helps sports families—by keeping costs low and perks high without limiting flexibility.
Myth vs Reality: Understanding The Benefits of Stay-To-Play
Before you dismiss Stay-To-Play as just a cash grab by tournament directors, let's dive into its incredible perks! Think of Stay-To-Play as the secret ingredient that transforms tournaments into unforgettable experiences—smoother, cheaper, and a whole lot more fun!
Imagine having a dedicated teammate that secures top-notch hotels, unbeatable rates, and fantastic perks like free breakfasts and Wi-Fi. With a wide range of hotel options at your fingertips, you'll have the freedom to choose what works best for your family without feeling boxed in. These stay to play benefits for event hosts help organizers secure better group rates, improve venue funding, and offer a stronger experience overall.
Let’s dispel some myths and reveal why Stay-To-Play is a total game-changer!
Myth Busted: It’s only a Way of Making Profit for Tournament Directors
Many believe Stay-to-Play policies are just profit schemes for tournament directors. In reality, any commissions or rebates earned from hotels are reinvested to improve the tournament experience—think better facilities and added amenities for players and families.
Due to Book Your Blocks relationship with partner hotels they are also often more flexible with last minute cancellations and avoiding penalties plus they include extra insurance for added peace of mind, making it a smarter choice compared to non-Stay-to-Play tournaments.
And if you need to extend your stay beyond the tournament dates, no worries! Book Your Block are here to help you snag discounted rates, even if the block has expired. Enjoy all the benefits without the extra costs!
Myths Debunked:
So, forget the myths—Stay-to-Play is your tournament’s unsung hero! With the lowest guaranteed rates and a host of amazing amenities, it’s actually a smarter choice than booking a non Stay-to-Play tournament .
We’re not just securing your stay; we’re supercharging your entire experience with awesome perks like breakfast buffets and free Wi-Fi!
Plus, with a variety of hotel options to choose from, you’ll find the perfect fit for your team. Embrace the magic of Stay-to-Play and make your next tournament unforgettable!
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
How to Manage Stay-to-Play Exemptions: Tools, Policies & Request Forms
How do you manage relationships with hotels to secure the best deals for your clients?
It’s all about building strong relationships. With my background in hotels, I understand what drives their success, and I’m always seeking win-win solutions. We collaborate closely with hotels that provide family-friendly amenities, such as pools and team BBQs, which are ideal for our clients—traveling families with kids who want to transform a sports tournament into a memorable trip experience.
At Book Your Block, we aim to integrate ourselves into the hotels' teams, working together to help guests add nights, modify their stays, and understand hotel policies. We also send out a code of conduct to all guests to ensure a positive experience for both the hotels and our clients. And when exemptions come up, our Stay-to-Play policy control process ensures that tournament directors, hotels, and families are all aligned, keeping things smooth and stress-free.
Meet Rae Marie Ciavarelli – Leading Operations at Book Your Block
We recently had the pleasure of sitting down with Rae Marie Ciavarelli, the newly appointed Director of Operations at Book Your Block. With six years of experience in hotel sales and operations in the Long Island market, Rae Marie is a true hospitality professional with a deep love for travel and a passion for creating unforgettable experiences.
As our former Group Sales Manager, she has excelled and is now transitioning to the Director of Operations role. It’s exciting to hear about her experiences and the new strategies she will bring to Book Your Block - including improvements in how we manage Stay-to-Play exemptions more efficiently for families and planners!
Can you tell us a little about your background and how you got started in the hospitality industry?
Sure! Ever since I was a kid, I’ve had this natural “hostess with the mostess” attitude—I loved making people feel welcome. I actually started out with a passion for baking and dreamed of owning a bakery. But as I explored career options, I came across hotel management, and it just clicked. That led me to study Hotel, Restaurant, and Tourism Management at Fairleigh Dickinson University. My first job was at the front desk of a hotel, where I got to dive into operations, customer service, sales, and revenue management. It was the perfect place to start!
What are families seeking from sports event accommodations?
I’m noticing some exciting trends in youth sports travel! As tournaments often last several days in fantastic locations, there has been a rise in families turning these trips into their main vacations or Staycations. This means they’re seeking accommodations that feel like home, complete with kitchens for meals, games rooms, hang out spots and laundry facilities.
It’s not just about the kids— as parents are treating these trips as their own holidays. They want accommodations with pools, bar and restaurant facilities to relax after cheering on their athletes. It’s all about creating a memorable experience for the whole family, blending sports with leisure, and we’re here to help them find the perfect spot! We’re here to help them find the perfect spot, and when exceptions are needed, we provide an easy-to-use Stay-to-Play exemption request form to make sure no family is left out.
How do you stay ahead of the competition in such a dynamic and competitive industry?
Book Your Block is committed to innovation, consistently launching technology to simplify group bookings and enhance communication with event operators, hotels, group leaders, and guests. We also prioritize staying personal. We make it a point to reach out to every single team at our events and work closely with group leaders, teams, and parents. It’s all about building relationships and creating a brand that people feel connected to. By being hands-on and attentive, we set ourselves apart from the competition. A key part of our competitive advantage lies in having clear Stay-to-Play policy control and offering tools for exemption tracking, ensuring transparency and responsiveness when handling unique lodging needs.
What does a typical day look like for you in your role as Director of Operations?
My days are pretty fast-paced! I usually start around 7 a.m., and from there, it’s a mix of coordination and collaboration.
I work closely with event operators to achieve our lodging goals, review event inventory, and ensure our hotel partners are ready for families. I oversee our hospitality and customer service teams and address any escalated guest issues. I also participate in team calls, reach out to newly registered teams, communicate hotel options, and track registrations. It’s busy, but I love it!
What are your goals for Book Your Block in the upcoming year?
We’re excited to see our technology and hands-on customer approach gaining traction among venues and operators, leading to our rapid growth, especially from connections made at major sports conferences. Building hotel partnerships in new markets is a top priority for us, and that means me hitting the road for face-to-face meetings with hotel sales managers and CVBs. Each month, we’re thrilled to introduce new technologies that support Stay-to-Play exemption request tracking and improve visibility across every touchpoint. Book Your Block is constantly growing the team with passionate individuals who genuinely care about providing outstanding service. Ultimately, we want to be the go-to name in youth sports travel, delivering memorable experiences that teams and families will love.
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
The Many Benefits of Enforcing Stay-to-Play
Your "Stay-to-Play" policy ensures that all hotel bookings for your tournaments are made exclusively through the Book Your Block tournament booking site. This streamlined approach offers amazing benefits for everyone involved—event organizers, participants, and hotels!
Everybody WINS!
Centralized Booking: All hotel options in one place make reservations a breeze!
Diverse Options: Enjoy a wide variety of hotel choices near the venue.
Price Stability: Affordability for families, thanks to consistent pricing.
Lowest Available Rates: Guaranteed—the best rates during the tournament weekend!
Maximize Revenue: Event operators see boosted earnings while hotels improve room utilization.
Attractive Rebates: Room night bookings contribute to essential rebates, supporting event growth.
Essential Data Capture: Centralized bookings provide valuable insights!
Automated Stay To Play Exemptions: Submit In Seconds
A Stay-To-Play policy brings a wealth of advantages for teams, enhancing their overall lodging experience during tournaments. However, we understand that flexibility is key, which is why allowing teams to submit exemption requests is crucial for good public relations. It helps everyone embrace the Stay-To-Play concept more fully!
At Book Your Block, we’ve made the exemption process incredibly smooth and straightforward.
Streamlined Exemption Requests!
Say goodbye to outdated paper forms and endless email chains! Our quick and user-friendly digital exemption request form allows teams to submit their requests in just seconds. Once submitted, the request is instantly sent to the tournament director for fast review. With just a click, approvals and denials are managed efficiently, keeping teams promptly updated via email on their next steps—either to secure a group block or to hold on to their approved exemption.
Easy Onboarding
Getting started with Book Your Block is a breeze! Just submit your event details and Stay-To-Play Policy through our simple online form, and we’ll take care of the rest. Our user-friendly system and mapping technology automatically identifies which teams exceed the minimum mileage and receive lodging communications.
Real-Time Monitoring & Support!
Our automated system keeps you updated with real-time lodging status for every registered team. With advanced data tracking, we monitor compliance, reduce slippage and help maximize hotel room block utilization.
Let’s make your next event unforgettable! Embrace the simplicity and benefits of Book Your Block’s lodging technology today, and ensure a hassle-free travel experience for teams and families alike. Together, we can maximize revenue and foster strong relationships with our hotel partners.
For any questions or feedback, feel free to reach out
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
To keep things running smoothly and ensure everyone has a place to stay, many event organizers use a “Stay to Play” policy. This means all hotel bookings must be made through the official tournament site, such as Book Your Block. This policy ensures smooth travel logistics for clubs, teams, and athlete families. With hundreds of teams attending a tournament, it’s essential to plan and secure enough rooms in advance. It’s all about making travel arrangements as seamless as possible!
A well-coordinated Stay-to-Play program encourages hotels near the venue to become partners, as they are guaranteed full utilization of their room blocks. This approach not only maximizes occupancy for our fantastic hotel partners but in turn provides attendees with a diverse range of accommodation options. Participating hotels agree contractually to offer the lowest available rate, ensuring attendees won’t find a lower flexible rate for the same dates. We even negotiate
to include special amenities that might not be available if booked elsewhere, such as complimentary parking, breakfast, and discounts to on-site restaurants. This setup creates a win-win situation for both attendees and hotel partners!
By facilitating team lodging, you can also earn attractive rebate commissions on hotel bookings. Book Your Block and its hotel partners offer a rebate per guest for each room night booked, creating a fantastic supplemental revenue stream from cumulative reservations. For example, if your event generated 1,000 room nights with a $15 rebate per room night, you would receive $15,000 from Book Your Block within 30 days of the event ending. Contrary to common misconceptions, these rebates are not just about boosting profits; they’re a great way to grow events by minimizing expenses. Mark Shearer, CEO, explained, "Rebates aren't just about increasing profits; they’re essential for minimizing expenses and growing events. The rebate amount varies by event and market to help us find the right partners. A successful lodging program focuses on getting the best hotels close to the venue, and the job of Book Your Block is to communicate these lodging opportunities and convert attendees. Our technology enhances conversion rates, which generates additional revenue for the rightsholder."
Your Event, Our Solution
Book Your Block offers a frictionless onboarding experience. Organizers can submit event details—including venue, dates, and Stay-to-Play policy setup for organizers’ preferences—using one simple online form. The form is customizable to fit each event’s needs, ensuring accurate housing coordination.
Once you click submit, we handle the rest, ensuring your Stay-To-Play policy is set up for success. We ensure teams can stay together in one convenient location close to the venue. Group leaders can secure a block of rooms without dealing with hotel contracts or penalties for unreserved rooms.
Book Your Block personally visits and inspects partner hotels. We share these experiences with group leaders and athlete families to ensure each group finds the perfect location with all the desired amenities and comforts. In addition to this, all guest rooms in each hotel block are offered at the same rate, so athlete families in the group all pay the same amount regardless of when they book. The Book Your Block system is unique and avoids the traditional hotel booking model that raises room rates as more rooms are booked and inventory decreases.
Weekly Violator Reports
Book Your Block offers an exclusive 'Weekly Violator' report to help you track team compliance with stay-to-play policies, providing valuable insights into teams not complying with your Stay-To-Play policy. This report identifies which teams are not adhering to the lodging policy, allowing you to follow up with the group leader to encourage booking.
Teams become violators after ignoring several attempts from us via phone and email to set up their hotel group block. Our system logs these attempts and sends them to you, ensuring full transparency about our efforts to secure lodging for the group.
Book Your Block understands that there may be circumstances where you need to exempt a team from the policy. We’ve created a simple exemption request form for this purpose. You can submit the online form in minutes, and it is immediately sent to the tournament director for review.
The Benefits Of Stay-To-Play
Book Your Block supports your success with robust technology and unmatched service. Our system includes tools for tracking stay-to-play team status across all of your events. You’ll receive real-time insights into bookings, violations, and room block utilization.
This data is invaluable not only for event operations but also for working with CVBs, sponsors, and municipalities. The ability to track team compliance with stay-to-play and report on hotel usage strengthens grant applications, sponsorship proposals, and long-term community partnerships.
Mark Shearer, CEO, said, "Stay-to-play is often misunderstood because not all organizers push for the lowest available rate guarantee for attendees. However, for a large tournament requiring thousands of rooms, stay-to-play is essential. It prevents spikes in room rates by locking in and freezing rates. Without it, rates could fluctuate on the open market, making hotel stays unaffordable for some families."
CVBs and sports commissions can leverage this data to encourage municipalities, sponsors, and potential funders to support these events, essential for the growth of your future events.
A Stay-To-Play policy streamlines hotel bookings for events by requiring participants to reserve accommodations within a designated block. This approach facilitates smooth logistics and maximizes revenue by securing sufficient inventory for anticipated guest volumes during peak periods. It minimizes the risks of overbooking and shortages while providing price stability. Additionally, the policy ensures effective room utilization, benefiting both hotels and event organizers. Overall, it’s a fantastic strategy for a seamless event experience and success.
Book Your Block is proud to be the only event housing partner offering full-spectrum stay-to-play support—from setup and booking to tools to enforce stay-to-play compliance. Book Your Blocks offers a turnkey event lodging solution, making it easier than ever to take control of your event housing. Have questions or want to learn more about our features and services? Schedule a call using the link below.
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Book Your Block Launches Code of Conduct Initiative
At Book Your Block, we're not just about helping our clients secure the lowest hotel rates for thor events – we're also trailblazers in the hospitality industry, and we're excited to announce a groundbreaking initiative designed to make your tournament experience with us even better.
Our industry first Code of Conduct, developed in close collaboration with our esteemed hotel partners aims to set clear expectations and guidelines for all guests. By outlining acceptable behaviors and standards, we aim to mitigate potential disruptions.
But, this isn't just about setting rules; our mission is to ensure that every event we help to host is a standout success, where guests can relax, connect, and enjoy themselves to the fullest!
Technology at the Forefront
Our technology team has integrated this Code of Conduct into our cutting-edge communication platform, ensuring that guests, hotels and group leaders all receive it three days before check-in.
Explore how this Code of Conduct is benefiting everyone…
Hotels Our technology shares the Code of Conduct with hotels, underscoring our commitment to creating a warm and welcoming atmosphere for everyone. This Code of Conduct not only reflects the shared values of Book Your Block and our hotel partners but if issues do arise it's a great reference point for hotel staff!
Right Holders Teams with bad behavior have previously missed out on future events due to restrictions or bans from certain hotels. Book Your Block is dedicated to the growth and development of youth sports tournaments, and hope this initiative will help ensure that all attendees have the opportunity to participate in the next big game. When teams adhere to this Code it also increases room pick-up and secures a steady stream of rebate commission!.
Group Leaders Book Your Block also believes it is important to share this Code of Conduct with group leaders. With clear guidelines in place, group leaders can expect fewer complaints from hotels regarding guest behavior. This reduces the need for them to invest time and effort in following up with hotels to resolve issues or offer apologies.
Guests By following these guidelines teams can earn the reputation of being wonderful guests, which our hotel partners can’t wait to invite back for the next tournament! Book Your Block will leverage this to push
for even better group block rates the next time the team needs accommodation and our hotel partners might even be more inclined to add additional perks such as breakfast, parking and many more.
It's also a great opportunity for families to teach their children about respect!
Join Us in Creating Unforgettable Experiences As we roll out this exciting initiative, we invite you to join us in upholding these standards of excellence. With your support, we're redefining what it means to provide exceptional event hospitality, one booking at a time!
Book Your Block remains committed to innovation, excellence, and – most importantly – your happiness!
Join us and discover why we're more than just lodging– we're your partner in creating unforgettable memories. Click the button below to schedule a call!
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
How Team Leaders Can Effectively Manage Hotel Group Blocks
We understand that club or team leaders have demanding schedules and numerous responsibilities, often juggling participation in events with multiple teams. That’s why Book Your Block has designed a hotel block automation platform that makes group block setup and management effortless. Our mission is to help you manage lodging for large groups easily by streamlining accommodations at a centralized hotel. Our platform offers instant booking updates, alerts for stay-to-play violations, round-the-clock customer support, and a dedicated concierge service.
We're here for group leaders, every step of the way.
Group Block Set Up
Wondering how to manage group hotel blocks effectively? We’ve got you covered from the start.
For round-the-clock customer service, group leaders should first visit our Online Help Center. The Help Center ensures 24/7, 365-day
access to quickly resolve reservations, offering instructional videos and screenshots for guidance on topics like setting up a group block, submitting an exemption from the stay to play policy and modifying group blocks. This platform resolves 98% of all group block questions!
If the Help Center doesn’t resolve the issue, provide us with the details, and a helpful representative will be in touch to help get the block set up as soon as possible.
We know that group leaders have busy schedules so if we notice that you haven’t set up your block yet, our group sales and hospitality team will reach out to discuss nearby hotel options and walk you through group block set up. We’ll assist group leaders in finding the best fit based on proximity to the event venue, amenities and budget considerations. If there aren’t enough rooms available at the preferred hotel, don’t worry—we’ll personally contact the hotels to negotiate an increased room block on the team's behalf!
Call Center Support
Not only on hand for the group leaders we also offer customer support for guests to ensure the responsibility of modifying or canceling reservations doesn’t fall on the group leaders shoulders.
We provide each guest with an individual dashboard which gives them a comprehensive view of their booking details at a glance. They can view reservation dates, times, and specific booking details, and easily request further information directly through the dashboard. This way, group leaders can relax knowing their team has all the support they need.
We have also developed an Instant Response Platform, the first of its kind within the lodging sector, which ensures that 80% of guest calls are resolved within 180 seconds. By integrating advanced technology and proven customer service practices, we ensure hotel guests receive quick and thorough support for their inquiries.
Our Concierge Services
Attending a tournament with multiple teams? Our Concierge Service is ideal for managing group hotel blocks for sports parents and club administrators alike. Our representatives collaborate closely with the group leader to understand the group size, inventory needs, amenity preferences, and budget considerations. They are experts in the local hotel market and have detailed knowledge about which properties offer the flexibility to accommodate larger groups.
Book Your Block offers the expertise to help choose a central hotel or a group of hotels that best meet your club's needs. All identified hotel options for the club are then consolidated into a single, easy-to-use dashboard. This allows family members to easily access and select from the chosen hotel options, offering flexibility to pick properties that meet their preferred amenities and price points. Additionally, it ensures they can stay connected with other club families. Ultimately, your team's comfort is our unwavering commitment.
Group leaders have the flexibility to either communicate out booking instructions themselves or provide us with their team member emails. Once Book Your Block receives the team's email addresses, our communications pipeline springs into action.
Book Your Blocks innovative technology will reach out to each team member directly, providing them with personalized booking instructions and guiding them to the best-fit hotels within the group block.
Booking Status
Once the group block is up and running, Book Your Block has designed technology to provide group leaders with periodic status updates on block reservations and access to a user-friendly dashboard for monitoring bookings.
This system is incredibly beneficial, allowing group leaders to easily track booking progress, identify if you need to encourage bookings within your team, request extensions on the group block if necessary, and maintain a comprehensive overview of the group block's status.
Remember, if group leaders need help modifying their team’s block once it’s set up, that’s totally okay! Just visit our Online Help Center and fill out our easy form to reinstate or extend your group block or reach out to our customer service team at (973) 814-4308. We’re here to help!
Weekly Violator Reports
Book Your Block understands that if your team is attending a Stay-To-Play event it may take more management. We're here to simplify this process.
Every week, Book Your Block sends a report to event operators highlighting teams that aren't adhering to the tournament's Stay-To-Play policy. If your team is listed, they'll notify you so you can guide attendees to make their reservations within the block.This ensures your team remains eligible to participate in the tournament and can benefit from our special event rates.
Book Your Block also understands that there are circumstances where you may want to exempt a team from the policy. We’ve implemented a turnkey solution via our exemption request form—the process is simple. You can submit the online form in a matter of minutes, and it is immediately sent to the tournament director for review.
Effective Group Block Management
Book Your Block is dedicated to making group block management a seamless experience for team leaders. From effortless setup to real-time updates and unparalleled customer support, our platform is designed to cater to your every need, ensuring your team’s lodging is streamlined and stress-free.
Join us and see how we're more than just lodging - we're dedicated to making group block setup and management truly effortless!
Click the button below to schedule a call.
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Tech-Driven Hotel Sourcing Best In The Industry
In the world of event tournament planning, securing the best hotel accommodations for attendees is essential. It is crucial to have enough inventory to accommodate teams and athlete families across a variety of brands and price points, all conveniently located near the venue. Our state-of-the-art, digitally driven hotel sourcing, RFP, and contract processes ensure unbeatable rates and extensive room options.
Book Your Block’s approach leverages the latest advancements in technology to streamline and enhance the hotel sourcing process. This ensures that every event benefits from our commitment to excellence. As Pete Townsend, Managing Director of Sports At The Beach, said, “When Book Your Block presented its communication initiatives to the hotel community, we saw a substantial increase in room inventory.”
Targeted Hotel Sourcing
Our powerful sports lodging sourcing technology uses mapping tools to identify and target hotels near the event that match specified brands, amenities, and budgets. This ensures we only present options that meet your team’s specific needs.
Leveraging our extensive industry knowledge and valuable relationships with hotels nationwide, we negotiate exceptional rates with hotel chains across the country. Our team includes local hotel market experts, with some members having experience as sports group leaders or hotel sales managers. This background provides us with detailed insights into which properties offer the flexibility to accommodate larger groups.
Efficient Communication with Hotels
Using cutting-edge hotel sourcing tools for planners, we send electronic RFPs directly to hotel sales managers. This ensures all relevant event details are shared instantly and accurately, speeding up the process for planners and hotels alike.
All hotel bids are received and stored digitally, making it easy to recall, review, and compare options. Contracts are then executed digitally and contain all the terms and information detailed in the RFP. This tech-driven Book Your Block approach not only streamlines the contracting process but also ensures that all parties are on the same page.
Seamless Onboarding
The onboarding process couldn’t be simpler, thanks to our electronic data collection forms and machine intelligence. Event operators can quickly submit their event details, including venue, event dates, anticipated team registrations, Stay-To-Play policy, preferred room types, and lodging goals, using one easy link.
Our form is completely customizable to fit the specific needs of the event and housing requirements. This flexibility enables us to gather comprehensive data tailored to each event's unique circumstances, ensuring every sourcing experience is smooth and efficient. Receiving the information in a single, efficient process forms the foundation of our communication with hotels. This data is also crucial for reporting and assessing the economic impact
Efficient Communication with Hotels
Utilizing cutting-edge sourcing software, we send electronic RFPs with event details directly to hotel sales managers. This direct digital communication speeds up the process and ensures that all necessary information is conveyed accurately and efficiently.
All hotel bids are received and stored digitally, making it easy to recall, review, and compare options. Contracts are then executed digitally and contain all the terms and information detailed in the RFP. This tech-driven Book Your Block approach not only streamlines the contracting process but also ensures that all parties are on the same page.
Guaranteed Lowest Rates
Book Your Block’s partner hotels offer Special Event Rates, which are discounted group rates based on the number of rooms booked for the event. These rates are locked in as the Lowest Available, so you won’t find a better flexible price online. We also negotiate for special perks like free parking, breakfast, and discounts at on-site restaurants, which might not be available if you book elsewhere!
All guest rooms in each hotel block are offered at the same rate, so athlete families pay the same amount regardless of when they book. The Book Your Block system is unique because it avoids the traditional hotel booking model, which raises room rates as more rooms are booked, inventory decreases, or booking prices spike in the area. By facilitating team lodging, you can also earn attractive rebate commissions on hotel bookings. Book Your Block and its hotel partners offer a rebate per guest for each room night booked, creating a fantastic supplemental revenue stream from cumulative reservations.
Need to house event staff? On request, we can negotiate for complimentary rooms to keep team members on-site. These rooms are unlocked as attendees book, helping to save on budgetBy ensuring that the appropriate staff can attend the event, Book Your Block supports the success of the current tournament and helps in growing future events.
And the best part? Book Your Block never works with attrition clauses, which allow hotels to charge a penalty if fewer rooms are used than originally booked. By avoiding these clauses, we offer our rights holders the flexibility and confidence they need when planning their events. Book Your Blocks attrition policy ensures that no one is penalized for any unsold rooms, making the planning process seamless and worry-free.
Inspection Program
We believe in the power of relationships.In most markets, the Book Your Block team meets personally with hotel sales managers to review lodging requirements and explain our communication initiatives in detail.
This personal touch builds strong relationships that benefit our rights holders and guests. To maintain high standards, we tour and inspect our hotel partners' properties. This personal knowledge of the hotel amenities ensures that we only recommend hotels that meet our strict quality criteria.
We excel at securing hotel partners in areas where other companies may struggle or during peak tourist seasons. Our established relationships and deep industry knowledge give us a unique advantage, allowing us to overcome common challenges and meet our clients' needs even in high-demand locations.
Perfectly Tailored Events Start with Book Your Block:
Unlike many in our industry, we don’t believe in a one-size-fits-all model. The Book Your Block process is custom-tailored for each of our event operators, regardless of the size of their project or their specific goals. We understand that every event is unique, and we pride ourselves on delivering solutions that are perfectly suited to each client's individual needs. Our commitment leads to more hotel partners and larger room blocks, ensuring that we consistently secure the necessary hotel inventory for our clients, even for large-scale events.
Our cutting-edge hotel sourcing, RFP, and contract processes, combined with our industry expertise and commitment to customized solutions, make us the ideal partner for your event planning needs. Let us handle the complexities of event housing so that you can focus on creating an unforgettable experience for attendees…
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Our Concierge Service: Simplify Group Block Management
Book Your Block is excited to introduce our enhanced Concierge Service, designed to streamline event hotel arrangements for group leaders. Our latest feature includes an innovative tool that simplifies communication of booking instructions to athlete families. Welcome to a new era of group block management…
Connect with Us to Secure Your Hotel(s)
The concierge service is highly recommended for clubs with multiple teams attending tournaments. Our representatives collaborate closely with the group leader to understand the group size, inventory needs, amenity preferences, and budget considerations.They are experts in the local hotel market and have detailed knowledge about which properties offer the flexibility to accommodate larger groups.
Book Your Block offers the expertise to help choose a central hotel or a group of hotels that best meet your club's needs. All identified hotel options for the club are then consolidated into a single, easy-to-use dashboard. This allows family members to easily access and select from the chosen hotel options, offering flexibility to pick properties that meet their preferred amenities and price points. Additionally, it ensures they can stay connected with other club families. Ultimately, your team's comfort is our unwavering commitment.
Streamlined Communication and Updates
Group leaders have the flexibility to either communicate out booking instructions themselves or provide us with their team member emails. Once Book Your Block receives the team's email addresses, our communications pipeline springs into action.
Book Your Blocks innovative technology will reach out to each team member directly, providing them with personalized booking instructions and guiding them to the best-fit hotels within the group block. We only need the email addresses, so you can be assured that our sole goal is to efficiently provide your event lodging information to families. Recognizing that families may not act immediately, we also send repeat communications as reminders about the hotel options.
Monitoring Your Groups Reservations
Group leaders will receive periodic status updates on block reservations and have access to an online dashboard to monitor bookings, ensuring they maintain a comprehensive overview of the group block's progress. This dashboard provides an in-depth view, highlighting the release date of the group block, displaying the remaining hotel inventory, and tracking which families have completed their reservations. If additional time is needed to coordinate athlete family bookings, our concierge team is available to assist with arranging these details.
The Ultimate Solution
“We understand that team leaders have incredibly demanding schedules and numerous responsibilities. Our Concierge Service is designed to alleviate the task of setting up and managing group accommodations, making the process as effortless as possible for them” says Mark Shearer, CEO of Book Your Block. With our Concierge Service, this task is lifted from the group leader's shoulders. No longer will they need to manually pass along booking details to team members; instead, our automated system handles the communication seamlessly.
Book Your Block’s mission with the Concierge Service is to ensure that everyone can easily book rooms at the same central hotel, ensuring that players are accommodated together and ready to kick off their tournament. By fostering a community atmosphere among families and players alike, we aim to enrich their experience well beyond the playing grounds.
Interested in revolutionizing your event lodging? Schedule a call via the link below to discover how our Concierge Service can elevate your team's next event.